With a continued reliance on printers in our business processes, it’s no wonder outsourcing the management of our print fleets through Managed Print Services (MPS) is so popular. MPS offers valuable benefits to businesses of any size in any industry, including:
Improved Efficiency
Odds are, your workflows are being adversely impacted by inefficient devices. These devices are incapable of handling your workload or meeting your needs. A thorough assessment of your print fleet and business processes by your MPS partner will detect weak links in your operation. They can then be replaced with the right device(s) for the job. These can be distributed properly throughout your workplace.
Lower Costs
By consolidating your printers and eliminating obsolete, inefficient or unreliable devices, your company will streamline its print fleet. Consequently, you will save money through subtraction. Combine that with reduced print volumes and predictable monthly billing. MPS enables you to control your printing costs.
Reduced Downtime
Your employees aren’t trained service technicians, and they do not have the time or expertise to keep your printers up and running. By outsourcing the management of your printing environment to a team of professionals, you’ll also benefit from proactive monitoring. You will also receive preventative maintenance and auto-supply replenishment. This will ensure your devices are always up for the challenge and your workflows don’t grind to an unexpected halt.
Better Security
Companies across all industries work with confidential data that needs to be protected. However, one vulnerability that is rarely considered is a networked printer. Your MPS provider will help you protect sensitive information through measures such as regular firmware updates. They offer encryption and pull or follow-me printing. They also wipe printer hard drives at the end of your lease.
Increased Sustainability
Corporate stewardship has become a priority for many businesses, and your printing practices are a great place to start greening your workplace. MPS enables you to identify usage patterns and print volumes through print monitoring software. This helps eliminate wasteful printing and lower overall print volumes via rules-based printing. Additionally, you can replace energy-inefficient devices with more eco-friendly models.
Are you ready to discover how Managed Print Services can improve your daily workflows?
If your business isn’t taking advantage of the benefits provided by MPS, contact us today to schedule a free, no-hassle assessment of your print environment.